Frequent errors when applying for an Import Sanitary Permit before COFEPRIS through VUCEM
In the regulated products sector, the Sanitary Import Permit is the key document that authorizes the legal entry of goods into the country. However, it is common to receive a request for additional information (a 'prevention' or formal query) or even a rejection by the authority due to errors in the submission. For importers, this results in longer waiting times and additional costs, and can even pose a risk when the merchandise is already en route to the country or at customs.
The following are some of the most common errors when submitting an import permit application to COFEPRIS through the Mexican Foreign Trade Receipt System (VUCEM):
Errors in documentation
When submitting an application in VUCEM, it is necessary to attach scanned documents that comply with the technical characteristics required by the portal. These include, for example, the Operating License, the Power of Attorney of the Legal Representative, the proof of payment of fees, the Sanitary Registration, among others.
It is essential to verify that the attached documents correspond to the current version. In case of modifications or extensions (for example, of the Sanitary Registration), you must ensure that the most recent version is being sent and that the importer's information is consistent throughout the documentation.
Errors in the payment of fees
When generating the Government Fee Payment Assistance Form, it is essential to confirm that the payment corresponds exactly to the application being submitted. Always verify the homoclave (procedure code) and the applicable modality to ensure the amount, reference key, and dependency chain are correct.
Errors in capturing information in the application
It is essential to verify that the information entered in the application (including details of the importer, manufacturer, address, and characteristics of the goods) matches the Sanitary Registration, when applicable, or the supporting documentation required for the product in accordance with the requirements of the procedure.
Errors in capturing payment of fees data
In addition to verifying the payment is correct, you must ensure that the data entered in the application matches the proof of payment exactly. Any discrepancy may lead to official observations or the rejection of the application.
Consequences for Operations
Ignoring these details can result in significant financial and operational impacts, including:
Loss of fee payment:
In the event of a rejection, the fee paid is non-refundable, requiring a second payment to submit a new application.
Storage costs and delays:
If the merchandise is already in transit or held at customs and the authorized permit has not yet been issued, the goods may be retained, generating daily storage charges, delivery delays, and disruptions to the supply chain.
Conclusions
The management of a sanitary import permit requires a thorough review before it is electronically signed. A preventive approach is the best strategy to ensure the smooth flow of goods.
Recommended actions:
Verification checklist:
Conduct a review of all documentation required for the procedure before submitting the application to ensure that everything is in order.
Continuous monitoring:
Frequently check the notification inbox in VUCEM after submitting an application in order to respond to any requests for information or corrections as quickly as possible.
FAQ
-
You must submit a new application and make a new fee payment.
-
No. Once the application has been signed, it cannot be edited unless the authority issues an official request for correction (prevention).
-
They must be submitted in grayscale, with a maximum resolution of 300 DPI and a file size smaller than 3 MB.
-
You must respond to the request for information or correction as soon as possible. Daily monitoring of the notification inbox is essential to comply with legal deadlines and avoid the application being dismissed.
Written by:
Dulce Ángel
Logistics Analyst at Insumos para la Salud, S.A. de C.V., with experience in international operations coordination and regulatory compliance for the chemical and healthcare supply sectors. She is trained in Lean Six Sigma process optimization methodologies (Green Belt Level).
About IPS
If your company plans to import medical devices into Mexico, IPS can provide you with regulatory and logistics consulting. Our team of experts in sanitary regulation, customs procedures, and logistics is ready to help you ensure a streamlined and compliant import process.
Contact us at info@insumosparasalud.com to learn more about our specialized import support services.